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FileHound Vault

File and Find It. Faster.

A Simpler Home for Your Business Documents

When information lives across paper files, inboxes and shared drives, finding a customer record, sharing a policy or checking supporting paperwork can take longer than it should.

Built for Straightforward Cloud Document Management

FileHound Vault gives office and remote teams one cloud-based place to organise, find and share documents, with clear control over who can use sensitive records.

Key Benefits

Less Searching. Easier Sharing. Greater Control.

Find Documents by Their Content

Use content-aware search and indexed details to locate information without remembering a filename or folder.

Capture Everyday Correspondence

Save emails and attachments through the Microsoft Outlook add-in so correspondence stays with related records.

Keep Context With the Record

Add notes and annotations, while activity history shows what happened and who was involved.

Share Information With Control

Send encrypted, time-limited links through the Document Share Portal and retain visibility of viewing activity.

Protect Sensitive Documents

Use roles, permissions, multi-factor authentication and audit records to support your information policies.

Support Teams Wherever They Work

Give authorised colleagues cloud access to employee, customer, supplier, policy and archive records across locations.

Your Questions Answered

FileHound Vault FAQs

What Is a Document Management System?

A document management system (DMS) helps you capture, organise, find and control business documents digitally. It brings information together with tools for searching, managing access and tracking activity. FileHound Vault provides these capabilities through a cloud-based platform.

How Is FileHound Vault Different From a Shared Drive or Cloud Storage?

Shared drives and cloud storage help you store and share files. FileHound Vault adds document indexing, content-aware search, annotations, controlled sharing and audit history in a dedicated document management environment.

Is FileHound Vault Suitable for Small and Medium-Sized Businesses?

Yes. FileHound Vault is designed to make document management accessible to businesses of different sizes, including SMEs. Its cloud-based approach supports organisations moving away from paper files or improving digital records.

Can FileHound Vault Help Us Manage Scanned Paper Documents?

Yes. Scanned documents can be indexed and stored in Vault for retrieval. For a larger paper archive, Vision’s Backscanning and Digital Archiving service can help prepare records for digital management.

Can I Search for Information Inside a Document?

Yes. FileHound Vault’s content-aware search uses document content and indexed information to help you find relevant records without relying solely on a filename or folder location.

How Does FileHound Vault Protect Sensitive Documents?

FileHound provides access controls, multi-factor authentication and encryption. Permissions determine which records users can access, while audit history records document activity.

Can We Share Documents Securely With People Outside Our Organisation?

Yes. Secure share links provide controlled, time-limited access. External recipients can view files through the Document Share Portal, while viewing history helps you track access.

Can Our Team Access FileHound Vault When Working Remotely?

Yes. FileHound Vault is cloud-based, allowing authorised colleagues to work with documents from different locations, subject to their permissions and security settings.

Does FileHound Vault Work With Microsoft Outlook?

Yes. The FileHound Outlook add-in lets users save email correspondence and attachments directly to their FileHound account.

How Much Does FileHound Vault Cost?

FileHound Vault is available on a subscription basis. Contact Vision for a quote based on your team, document volumes and preferred setup.

Can We See FileHound Vault Before Deciding?

Yes. Book a demo with Vision to explore the interface and see how filing, search and secure sharing work using examples relevant to your team.

See FileHound Vault in Action

Discover how simpler filing, faster retrieval and controlled sharing can improve everyday work.