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Print Security

Protect Your Devices. Control Access. Keep Documents Confidential.

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Managed Print

Security at Every Stage of Printing

Printers are network-connected endpoints that process business information. Their security needs attention alongside laptops, servers and other infrastructure. Sensitive documents also need protection when they leave the digital environment and reach the output tray.

Printers Are Part of Your Security Environment

Working with leading hardware and software partners, we help you select appropriate controls, establish clear responsibilities and keep print security aligned with your organisation’s policies. That means considering device configuration, user access, document release, firmware and ongoing ownership as one connected security programme.

As an ISO 27001-certified and Cyber Essentials Plus-certified organisation, Vision brings the same commitment to helping clients strengthen their print environments.

Key Benefits

Stronger Protection. More Consistent Control.

Protect Confidential Output

Hold jobs until an authorised user releases them, reducing the risk of sensitive documents being left unattended in shared output trays.

Control Who Can Print

Use cards, credentials or PINs to authenticate users and apply permissions appropriate to their roles, devices and print functions.

Strengthen Device Protection

Assess embedded protections, enabled services and configuration across networked printers so devices are not overlooked within the wider IT environment.

Maintain Supported Firmware

Review versions, manufacturer updates and support status, then plan firmware deployment around compatibility, security and operational requirements.

Improve Accountability

Use available activity records and consistent print policies to support internal review, investigate issues and reinforce responsibility across teams and locations.

Plan Ongoing Management

Define clear ownership for updates, access, escalation and review so improvements remain effective as your fleet and security requirements evolve.

Your Questions Answered

Print Security FAQs

Why Should Printers Be Part of Our Security Strategy?

Printers connect to your network and handle business information. Their access controls, software and configuration need attention, alongside the physical handling of printed documents.

What Does PaperCut Secure Print Release Do?

It holds jobs until an authorised user releases them, helping ensure the person collecting the document is present when it prints.

Can Employees Use Existing Access Cards?

Potentially. Compatibility depends on the card technology, readers, devices and software. Vision will assess the available options.

Is HP Wolf Security Available on Every HP Printer?

Capabilities vary by model and firmware. Vision will confirm which protections your existing or proposed devices support.

Can We Improve Security Without Replacing Every Device?

Often, yes. Configuration changes, software controls and firmware updates may improve existing equipment. Older or unsupported devices may require replacement.

Does Secure Printing Guarantee Compliance?

No single control guarantees compliance. Print security measures support your wider policies and obligations when appropriately configured, managed and reviewed.

Give Print Security the Attention It Deserves

Identify practical improvements across devices, access and document workflows.

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